Question

TG T on Tue, 27 Sep 2016 09:02:07


I have a SharePoint list in Office 365 where users have a contribute permission to the list but don't have access to the site. The list has an SPD 2013 WF for sending out email once the users submit the InfoPath form which submits the data to the list.  I provide the InfoPath form link so the users can submit the data. The problem I am having is that the users don't receive the SPD 2013 email notification, unless they have a read permission to the site. We don't want the user to see the contents of the site. How can I accomplish this without giving the user a permission to the site but just to the SP list.

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Replies

croute1 on Tue, 27 Sep 2016 13:22:23


Hi TG- you should use an impersonation step in your workflow so it runs with elevated permissions regardless of which user triggers it.

TG T on Tue, 27 Sep 2016 14:44:57


Yes that makes sense except that we no longer have  the impersonation step in 2013. Looks like there  is a way to replace that in SP 2013 but I changed mine to SPD WF to 2010 as it was few lines of code and works. Thanks Cameron

croute1 on Tue, 27 Sep 2016 14:54:29


True, but you can use this workaround which does the same thing:

http://summit7systems.com/app-step-or-impersonation-step-in-sharepoint-designer-2013/

Sara Fan on Fri, 30 Sep 2016 01:09:07


Hi TG T,

If the reply is helpful to you, you could mark the reply as answer. Thanks for your understanding.

Best regards,

Sara Fan