Flattening Versions In a Library

Category: sharepoint 2010 setup

Question

Greg B Roberts on Tue, 08 Jan 2013 06:15:18


Hi

When a project is no longer active and you find you have a large number of versions in a library, is there an automated way to flattern the library / file to have just the latest?

My guess is if you change the version settings to say "keep 1" that at that point nothing happens until the NEXT checkin occurs ? i.e. a fresh checkin is needed to trigger the purge ?

or am i wrong, and a background tasks picks this us and removes all the older versions ?

Thanks

Replies

Hezequias Vasconcelos on Tue, 08 Jan 2013 10:22:27


Hello Greg,

When you set a policy on retention Library - Library Settings - Settings control version.

Automatically SharePoint already understand the last edited document library as the latest version, I realized that the tests really checkin process contributes to this sense always keep the last version as the latest in the library.

Reference Microsoft:

http://office.microsoft.com/en-us/sharepoint-server-help/enable-and-configure-versioning-for-a-library-HA101853103.aspx

I hope I helped.

Greg B Roberts on Wed, 09 Jan 2013 04:18:29


Thanks for the quick reply